Job Summary:

Under direct supervision, performs a wide range of office administration duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information. May research, investigate, and/or resolve program data or issues. Drafts

documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers.

Job Specific Duties:

Under general supervision, exercise independent judgment and initiative to perform administrative and advanced clerical duties in support of an organizational or program area. Requires experience-developed knowledge in a local government program area interpret and apply pertinent policies, procedures and/or specifications. May serve as primary contact and information source for assigned unit or program. May serve as an assistant to a higher-level administrative manager .

MINIMUM QUALIFICATIONS

The selected candidate must meet the advertised minimum qualifications to include State Entry Qualifications as well as Agency Specific Minimum Qualifications.

STATE ENTRY QUALIFICATIONS:

• Associate's degree from an accredited college or university

OR

• Two years of related experience.

AGENCY SPECIFIC QUALIFICATIONS:

• Possesses the knowledge and skills to effectively and accurately gather, organize, and compile information into final reports/packages
• Demonstrated ability to develop and maintain filing systems
• Demonstrated ability to process or post data and check for accuracy
• Ability to prepare business correspondence using the correct English grammar, punctuation and spelling
• Demonstrated ability to read, interpret and apply instructions, policies, procedures and/or specifications related to the job
• Knowledge in receiving and responding to verbal communications in an appropriate manner; in performing basic mathematical calculations
• Ability to utilize basic computer applications related to the job such as word processing programs, MS Excel, PowerPoint, and the ability to learn software utilized by the Office of Right of Way
• Displays a high level of effort and commitment toward work and displays high standards of ethical conduct
• Possesses the ability to reason and independently select the appropriate guideline or process to follow
• Ability to communicate effectively with coworkers, supervisors, and other internal or external staff
• Committed to providing exceptional customer service

AGENCY PREFERRED QUALIFICATIONS:

• Two or more years of related experience
• Possesses competency in performing advanced clerical or administrative duties in support of assigned program area
• Demonstrates good knowledge of organizational structure of the department and the basic role of each office
• Possesses the ability to make sound, well-informed decisions and recommendations regarding work flow methods or general office operations
• Possesses the ability to manage own time effectively
• Possesses the ability to adapt quickly to change
• Possesses the ability to occasionally perform repetitive tasks effectively over a long period of time
• Ability to work in a Team environment

IMPORTANT INFORMATION FOR ALL GDOT JOBS

The interview is just one part of the overall selection process and is not the only criteria used to make the final selection. In addition to the interview, the final selection is based on the applicant’s work history and performance (documented in HR and/or Office files), PeopleSoft/employee status (i.e. rehire code), employee performance reviews, personnel file review (HR & Office Files), criminal background check, employment reference checks (including references and commendations from Managers and other relevant documentation) and, for supervisory positions, demonstrated leadership skills based on past and current work history will be considered.

Good Employment Standing:

In accordance with the Interview and Selection Process (ISP), an applicant must have no active disciplinary actions to be in good employment standing. Actions that may disqualify an applicant include letters of reprimand (active for 12 months after issuance date); suspension without pay or disciplinary demotion (active for 12 months from the effective date); Performance Improvement Plans (PIP) and Leave Restriction Plans (active until 12 months after the date of conclusion). In addition, an employee must have an overall ePerformance rating score of three (3) or higher on their most current evaluation. Please note that Memorandums of Concern are not considered disqualifying factors. Human Resources may remove any employee from consideration for selection who is pending a disciplinary action; however, if the action is resolved in the employee’s favor, he or she will be allowed to compete.

THIS IS AN INTERNAL AND EXTERNAL JOB ANNOUNCEMENT

THIS IS AN UNCLASSIFIED POSITION.

THE SELECTED APPLICANT FOR THE POSITION WILL BE SUBJECT TO A REFERENCE CHECK AND CRIMINAL BACKGROUND CHECK, WHERE APPLICABLE

PLEASE INCLUDE ALL RELEVANT JOB INFORMATION ON THE APPLICATION FOR

CONSIDERATION. ALL APPLICATIONS WILL BE PRESCREENED.

UPON PROMOTION, THE SELECTED CANDIDATE WILL RECEIVE 10% or THE GDOT JOB SPECIFIC MINIMUM SALARY, WHICHEVER IS GREATER.

GDOT IS AN EQUAL OPPORTUNITY EMPLOYER