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Job Title:  

ADMINISTRATIVE ASSISTANT TO THE VICE PRESIDENT FOR ACADEMIC AFFAIRS

Job Requisition ID:

JR0000001175

Number of Openings:

1

Shift:

Day (United States of America)

Compensation Details:

$45,000 - $50,000 ANNUALLY

Job Description:

Lanier Technical College – Hall County campus; zip code 30507 (www.laniertech.edu) is conducting a search for the following full-time, salaried, FLSA non-exempt, benefit-eligible position.  NOTE:  A background check and professional reference check are part of the selection process. Please contact Human Resources at 770-533-6903 or cantrell@laniertech.edu if any assistance/accommodation is needed in the application/interview process.

POSITION:                 Administrative Assistant to the Vice President for Academic Affairs

REPORTS TO:           Vice President for Academic Affairs

SALARY RANGE:     Mid $40’s to $50k annually, depending on qualifications, and experience

EFFECTIVE:              This position is available now

RESPONSIBILITIES

Under general supervision, performs and completes a variety of tasks and assignments associated with support functions for the office of the Vice President for Academic Affairs.

Major Duties:

• Performs and completes a variety of tasks and assignments associated with support functions for the Vice President for Academic Affairs;

• Monitors use of and maintains supplies, equipment, and/or facilities for department;
• Coordinates meetings and management activities;
• Enters data from forms, records, reports and/or other sources into computer for purposes such as maintaining databases.  Uses complex software (i.e. database, spreadsheet, and graphics) as a tool for performing assignments. Completes incidental typing assignments, such as typing routine documents and performing mail merges;
• Responds to departmental inquiries, questions or requests
• Compiles data from various sources and completes the College’s ACA report at different times throughout the calendar year;
• Performs and completes administrative tasks and assignments, which may include budget, procurement, contracts, inventory control, personnel, safety, security, records, etc.
• Completes all assigned trainings in a timely manner;
• Maintains and safeguards the confidentiality of documents, general files, and other pertinent information.
• Participates in special projects and committees as directed by supervisor;
• Other work-related duties as assigned by supervisor

MINIMUM QUALIFICATIONS

Bachelor’s degree in Business Technology or a closely related field AND one (1) year of work-related experience; OR an Associate’s Degree in Business Technology AND three (3) years of work-related experience.

NOTE:  Experience may substitute for the degree on a year-for-year basis.

TECHNICAL COMPETENCIES

• Effective organizational, interpersonal, and customer service skills
• Demonstrated attention to details and accuracy
• Proficient computer skills in Microsoft Office, spreadsheet applications and other job-related software programs
• Ability to operate different office equipment, such as telephone, fax machines, copiers, scanners, shredders, etc.
• Knowledge of modern office practices and procedures
• Effective oral and written communication skills
• Effective problem-solving skills
• Ability to prioritize and schedule tasks to meet deadlines and objectives

PREFERRED QUALIFICATIONS

• Prior work experience in a postsecondary educational environment
• Work experience using Banner
• Work experience using KMS, the TCSG Knowledge Management System

PHYSICAL DEMANDS:

Work is typically performed in an office environment with intermittent sitting, standing, or walking in various settings. Will occasionally lift or move objects to a light to medium weight.  Full range of hand and finger motion may be utilized for data entry purposes. Physical requirements also include the ability to sit for extended periods.

State of GA benefits include: A choice of retirement plans (Georgia State Employees’ Pension and Savings Plan or Teachers’ Retirement System), health and flexible benefits insurance options, sick leave and annual leave accruals (10 hours each monthly), and 13 state holidays. This position is available to telework one day per week after 6 months of employment.

As set forth in its student catalog, Lanier Technical College does not discriminate on the basis of race, color, creed, national or ethnic origin, sex, religion, disability, age, political affiliation or belief, genetic information, veteran status, or citizenship status (except in those special circumstances permitted or mandated by law). The following person(s) has been designated to handle inquiries regarding the non-discrimination policies:

Title IX Coordinator:  Nancy Beaver, 770-533-7000, nbeaver@laniertech.edu

Section 504 Coordinator:  Veronica Bowermaster, 770-533-7003, vbowermaster@laniertech.edu

NOTICE: Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Lanier Technical College is a registered participant in the federal work authorization program commonly known as E-Verify. Lanier Technical College Federally-Issued User ID: 46367 Date of Authorization: 3/28/2007 

It is the obligation of Lanier Technical College to ensure orderly operation, to protect the rights of all members of the LTC community, to prohibit acts which materially and substantially interfere with legitimate educational objectives or interfere with the rights of others and to take disciplinary action where conduct adversely affects the College’s pursuit of its educational objectives. To this end, LTC complies with the Title II of Public Law 101-542, Crime Awareness and Campus Security Act – also known as the "Jeanne Cleary Act." The Act requires that the College make available the report of campus crime statistics for the previous fiscal year by October 1st each year. The most recent LTC Campus Safety and Security Report is available at www.laniertech.edu. You may also request a paper copy from the Lanier Technical College Police Department located in the Breeden-Giles building on the Hall County Campus, 2535 Lanier Tech Drive, Gainesville, GA 30507. 

Minimum Qualifications:

Bachelors Degree and One (1) year of related work experience -OR -Associates Degree in Business Administrative Technology and Two (2) years of work related experience. - -Note: Experience may substitute for the degree on a year-for-year basis. -Bachelors Degree and One (1) year of related work experience -OR -Associates Degree in Business Administrative Technology and Two (2) years of work related experience. - -Note: Experience may substitute for the degree on a year-for-year basis.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.